Job Description:
Objective 1: Recruitment Process
Document Handling
Upload needed documents to the recruitment folder in team’s folder.
Assist in preparing the longlist and share with HR officer.
Test/interview Support
Coordinate and supervise tests with hiring managers.
Communicate with candidates regarding tests/interviews.
Record Keeping
Process reference checks and complete necessary documentation during the hiring stage as per PUI standard personal file checklist.
Manage notification emails to non-selected candidates.
Update recruitment follow-up weekly.
Objective 2: Monthly Attendance and Leave Management
Attendance Tracking
Collect monthly attendance sheets and submit it to HR officer for further process
Prepare and facilitate attendance sheets to the staff for upcoming month.
Manage leave records
Prepare monthly leave planners and share it with the head of departments for their planning and follow up
Daily Supervision
Monitor staff attendance on a daily basis and communicate updates.
Implement attendance tracking systems to streamline the process.
Objective 3: Filing & Documentation
File Creation
He/She is responsible to create HR personal files for new employees as per PUI standard personal file checklist
Keep updating the existence personal files as per PUI standard personal file checklist.
Document Management
Prepare and complete recruitment files for each position.
Manage letter in/out all correspondence.
Scan and archive HR documents electronically.
Update the HR files based on tagging system.
Make sure staff have up to date PUI ID cards
Objective 4: Processing Monthly Payroll
Data Collection
Collect leave reports, overtime, night duties, salary advances and other relevant data and share it with HR officer for further processing.
Payroll Preparation
Verify reports against attendance sheets.
Ensure completion of documents for salary processing.
Printing and signing of pay slips of staff on monthly basis.
Assist in the analysis of payroll data for discrepancies.
Make sure the HR officer is informed for any needed contracts amendment before processing the monthly payrolls
Objective 5: Follow-up and Miscellaneous Tasks
Ongoing Monitoring
Daily follow-up of staff attendance and leaves management.
Reporting
Prepare monthly staff screening reports and share it with HR officer.
Share the updated contact list & organogram on monthly basis with HR officer.
Additional Support
Assist with printing training certificates and other HR initiatives.
Keep updated the HR dashboard
Assist in the processing of HOMERE and timesheet
Any other relevant tasks that assigned by the supervisor
Job Requirements:
Qualifications and Requirements
Graduated from a recognized university with a degree in:
BBA (Bachelor of Business Administration)
Management Science
Minimum of two years of experience in the HR department of an INGO/NGO:
In the same or a lower position.
Fluency in: Pashto, Dari, English
Proficient in computer skills, including: Microsoft Word, Excel, PowerPoint, Outlook
Familiarity with Homere Software and timesheet management is an asset.
Excellent verbal and written communication skills.
Reliable, rigorous, and well-organized.
Submission Guideline:
Dear candidates,
To apply for this vacancy, please use the following link provided below:
If the link does not work by clicking on it, please copy and paste the link in the browser address bar.
While applying, if you faced any technical issues, please send only message to the below WhatsApp number: 00093708265988
Make sure to press submit at the end of the application.
Please note:
You are allowed to apply only before the closing date
Only the candidates who meet the mandatory qualifications/requirements will be considered for the longlist
A maximum of 15 best candidates from the ones who meet the mandatory qualifications/requirements (longlist) will be invited for a technical test (shortlist)
If you are not invited for a technical test within a month’s period of time, please consider that your application was not considered for this vacancy.
Female candidates are highly encouraged to apply!
Validated copies of academic certificates/diplomas will be requested only if called for an interview.
Kind regards,
The PU-AMI HR Team
Submission Email: